Procurement & Logistics Coordinator

Key Responsibilities

• Assist in sourcing, evaluating, and selecting suppliers for equipment, materials, and services to meet organizational needs.
• Prepare purchase orders and ensure timely processing, approval, and tracking through the procurement system.
• Maintain strong supplier relationships and conduct periodic evaluations of supplier performance and compliance.
• Support the negotiation of procurement terms and conditions, including pricing, delivery schedules, and payment terms.
• Process supplier invoices for payment, ensuring accurate matching of purchase orders against invoices and goods receipt notes.
• Coordinate inbound and outbound logistics, including shipping arrangements, customs clearance, and transportation management.
• Track shipments continuously, manage delivery schedules, and proactively resolve any logistical issues or delays.
• Liaise effectively with freight forwarders, shipping agents, and suppliers to ensure a smooth and efficient logistics flow.
• Optimize warehouse and inventory management practices to minimize costs and prevent stockouts or overstock situations.
• Collaborate with project teams to forecast procurement needs and ensure alignment with project timelines and budgets.
• Maintain accurate and up-to-date records of all procurement activities, shipments, and inventory levels.
• Assist in risk management and contingency planning related to procurement and logistics disruptions.
• Ensure full compliance with all relevant regulations, safety standards, and company procurement policies.
• Prepare and manage documentation for customs clearance, import/export permits, and procurement audits.
• Prepare periodic management and ad hoc reports (weekly, monthly, quarterly) on procurement and logistics performance metrics.

Role Requirements & Qualifications

• Diploma in Procurement, Supply Chain, Logistics, or a related field is required; a Bachelor's degree is strongly preferred.
• Minimum of 3-5 years of relevant experience in procurement and/or logistics coordination, ideally within a fast-paced or growth-oriented environment.
• Solid understanding of end-to-end procurement processes, including vendor selection, purchase order management, and invoice processing.
• Hands-on experience coordinating shipments, tracking deliveries, managing customs clearance, and working with freight forwarders.
• Comfortable using procurement or logistics software such as SAP, Oracle, Odoo, or similar platforms.
• Strong organizational, negotiation, and communication skills with the ability to manage competing priorities and tight timelines.
• Proactive approach to identifying issues and implementing practical, effective solutions.
• Familiarity with Tanzania's import/export procedures and customs regulations is an advantage.
• Able to work cross-functionally with supply chain, finance, and operations teams to achieve organizational goals.

Skills Inventory

• Essential: Procurement process management (vendor selection, PO management, invoice processing).
• Essential: Logistics coordination (shipping, customs clearance, freight forwarding).
• Essential: Strong negotiation and communication skills.
• Essential: Proficiency in procurement or logistics software (SAP, Oracle, Odoo).
• Essential: Organizational and time management skills with attention to detail.
• Preferred: Familiarity with Tanzanian import/export regulations and customs procedures.
• Preferred: Experience with inventory management and warehouse optimization.
• Preferred: Ability to generate and analyze periodic management reports.

Salary & Compensation Estimation

Based on the role's seniority level (Mid-Level) and the Dar es Salaam market, the estimated annual salary range for a Procurement & Logistics Coordinator is approximately TZS 18,000,000 to TZS 30,000,000 (about USD 7,500 to USD 12,500 per year). Compensation may vary based on the candidate's specific experience, qualifications, and the organization's pay structure. Additional benefits may include health insurance, transport allowance, and performance bonuses, which are common in reputable firms in Tanzania.