Procurement Specialist

Job Summary

Ubuntu Impact Limited, a dynamic organization committed to delivering quality pharmaceutical and cosmetic products across Tanzania, is seeking a dedicated and detail-oriented Procurement Specialist to join their team in Dar es Salaam. This full-time role is pivotal to the company's supply chain operations, ensuring that all pharmaceutical and cosmetic goods are sourced at optimal prices, with uncompromising quality, and delivered in alignment with purchasing plans. As a Procurement Specialist, you will play a critical role in maintaining inventory integrity, building robust supplier relationships, and driving cost efficiencies that directly impact the organization's bottom line. This position offers a unique opportunity for a professional with a passion for supply chain excellence to contribute to a mission-driven company that values precision, reliability, and ethical sourcing. If you thrive in a fast-paced environment and possess a keen eye for market trends and negotiation, this role will provide you with a platform to make a tangible difference in the healthcare and consumer goods sectors.

Key Responsibilities

• Analyze product consumption patterns and historical data to forecast demand accurately, ensuring that purchasing plans align with current and future inventory needs.
• Identify, evaluate, and select reliable suppliers for pharmaceutical and cosmetic products, conducting thorough market research to ensure competitive pricing and high-quality standards.
• Negotiate favorable terms with suppliers, including pricing, delivery schedules, and payment conditions, and manage procurement contracts to ensure compliance and performance.
• Monitor delivery timelines and track shipment statuses to guarantee timely receipt of goods, proactively addressing any delays or discrepancies to prevent stockouts.
• Maintain optimal stock levels by coordinating with warehouse and inventory teams, using forecasting tools and demand planning to avoid overstocking or shortages.
• Prepare detailed purchasing and pricing reports for management, highlighting cost savings, supplier performance, and market trends to support strategic decision-making.
• Collaborate with internal departments, including quality assurance and finance, to ensure all procured items meet regulatory standards and budget constraints.
• Keep abreast of industry regulations and changes in the pharmaceutical and cosmetic market, adjusting procurement strategies as needed to maintain compliance and competitiveness.

Role Requirements & Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Pharmacy, or a related field is preferred, though equivalent professional experience will be considered.
• Minimum of 2 to 3 years of experience in pharmaceutical procurement or supply chain management, with a proven track record in sourcing and supplier negotiation.
• Strong knowledge of pharmaceutical products, suppliers, and market dynamics, including familiarity with regulatory requirements for medical and cosmetic goods.
• Demonstrated experience in demand forecasting, inventory management, and contract administration.
• Excellent analytical skills with the ability to interpret consumption data and generate actionable insights.
• Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with procurement software or ERP systems.
• Strong communication and interpersonal skills to effectively interact with suppliers, internal teams, and stakeholders.
• Certification in procurement or supply chain (e.g., CIPS, CSCP) is an added advantage.

Skills Inventory

• Essential: Supplier negotiation and relationship management; Demand forecasting and inventory planning; Procurement contract management; Microsoft Excel and data analysis; Knowledge of pharmaceutical product categories; Attention to detail and accuracy.
• Preferred: Experience with ERP systems (e.g., SAP, Oracle); Understanding of Tanzanian import regulations and customs procedures; Familiarity with quality assurance standards for pharmaceuticals; Project management skills; Ability to work under pressure and meet tight deadlines.

Salary & Compensation Estimation

For a Procurement Specialist in Dar es Salaam, Tanzania, salaries typically range from 2,500,000 to 5,000,000 Tanzanian Shillings (TZS) per month, depending on experience, company size, and specific responsibilities. With 2 to 3 years of experience, a candidate can expect an annual compensation between 30,000,000 and 60,000,000 TZS. This position may also include benefits such as health insurance, transportation allowances, and performance bonuses, which are common in reputable organizations like Ubuntu Impact Limited. The actual offer will be competitive and commensurate with the candidate's qualifications and market conditions.